About the Role

We are excited to invite applications for a Reception & Support Administrator to join our dynamic and friendly team. In this pivotal role, you will be the first point of contact for visitors and callers, ensuring a professional and welcoming reception. Additionally, you will handle a variety of administrative tasks to support the smooth operation of our office.

• Visitor Management: Greet and welcome visitors, maintain the visitor monitoring system, distribute PPE, and notify relevant staff of visitor arrivals.
• Contractor Coordination: Maintain the Contractor Control spreadsheet, update Safetybank with contractor documents, issue work permits, and provide inductions and supporting documents.
• Switchboard Operation: Manage incoming calls, connect callers, take messages, and direct voicemails.
• Mail Handling: Sort and distribute incoming mail, and frank outgoing mail.
• Meeting Coordination: Manage the meeting room diary, arrange catering, and handle orders and collections for internal meetings.
• Travel Arrangements: Book travel and accommodation for staff members.
• Supply Management: Order and monitor stationery, refreshment stock, and cleaning materials.
• Uniform Distribution: Oversee the order and issue of company uniforms.
• Documentation Management: Maintain safety, racking, EL, security tour documents, develop templates, update, and rebrand documents, and ensure regulatory compliance.
• Event Support: Assist in organising events, including charity events and the annual Christmas party.

The Candidate

We seek a motivated and adaptable individual who thrives in a busy environment. The ideal candidate will have:

• General Office Experience: Proven ability to handle multiple administrative tasks and manage phone communications.
• Customer Service Skills: Experience in dealing with customers both in-person and over the phone.
• Technical Proficiency: Strong computer skills and the ability to learn new software quickly.
• Excellent Communication: Strong verbal and written communication skills.
• Welcoming Attitude: Ability to create a positive first impression.
• Time Management: Exceptional organisational skills and the ability to prioritise tasks effectively.
• Adaptability: Ability to work well under pressure while maintaining a professional attitude.
• Self-Motivation: Capability to work independently and as part of a team.
• Willingness to Learn: Demonstrable eagerness to acquire new skills.
• Flexibility and Commitment: A proactive approach to task completion.

Our Behaviours

We are passionate about our culture and we expect our team members to embody the following behaviours:

• Show You Care: Lead by example, take time to listen, and develop others while performing your best.
• Focus on Quality: Strive for excellence and continuous improvement.
• Own It: Take responsibility, show leadership, and seek feedback.
• Be Positive: Focus on opportunities rather than challenges.
• Be Polite and Friendly: Treat everyone with respect and courtesy.

To Apply

Joining Amazon Filters at this exciting time offers; a salary of £23,500 - £26,000 for this role, profit share scheme paid twice yearly, enhanced salary sacrifice pension, retail discounts, two paid volunteering days per year, cycle to work scheme, gym discounts, car maintenance scheme, saving, investments and debt advice, voluntary private healthcare plans and more. Whilst this role is advertised as a full time position working 5 days per week due to business need, we are open to discussing part time hours.

If you are interested please attach your CV and apply today!